Today we used shared google documents for first time and we had a great time doing it. It’s always a good thing to learn new skills on the computer.
What is Google documents?
Google documents allow users to edit a document which is shared by the author of the document. It is a free web based application which allows anyone with a free Google account to edit documents, spreadsheets etc. . Once you are online you would enter in the address box google. Your first task is to open a free gmail (Google) account which is done by going online using a browser such as Firefox, Internet Explorer, Google Chrome for example
Once you are online enter Google, then in the search box type in gmail. Once on the gmail web page there are two options sign into the account or create a new account. At this point if you didn’t have a account already you would create an account via the register page. The register page asks you for your personal details such as your name address, current email account details etc, as well as a password. It is very important that you either remember or write down (recommended) the username which you will have entered along with the password that you entered. It is advisable that you use a strong memorable password (it will help when trying to enter it again). It may also ask you for a current mobile tel no. for verification purposes. Once you have setup your gmail account you will find yourself in the my account page. Locate the nine dots on the top right hand of the screen next to the circle with the white bell if you place your cursor on the nine dots it will say google apps. Locate the word more under photo and left click on it . Click on the word docs then you will open google docs if a box saying take tour just click on the cross (X) on the top right hand side of the box. You will then be presented with different document types select one or just select blank if your not sure or just want a basic blank slate. Another box will pop up just select got it. Type out your document then once your finished go to the share then it will ask you to name your document to share. Once you’ve done this google will ask you to whom you want to share the document with, enter the email address or addresses if more than one. Before you click on send there is a box on the right hand side which allows you to set the permissions level of the document, that just means you can let others edit the document, view it or comment on it. Once you have send the names then your document screen will reappear with the title you gave it and the standard word processing tools it will be shared others can edit (if you gave them that ability) while your editing or modifying the document in real time or when they are logged onto the document themselves . You can add or delete more to your document as a normal word processing package,once you’ve finished then simply click on file there you can download the file..
